صراحة – نواف العايد : أعلنت شركة علم عن توفر وظيفة شاغرة -للرجال- بمسمى (سكرتير أول – Senior Secretary)، بالشروط التالية :
Key Accountabilities
Key Activities
1. Daily Operations
Follow the day-to-day operations related to own job to ensure continuity of work
Contribute to the identification of opportunities for continuous improvement of processes and practices taking into account ‘international best practice’, improvement of business processes, cost reduction and productivity improvement
Assist in the preparation of timely and accurate reports of Training Solutions department to meet company and department requirements, policies and standards
2. Coordination & Communication
Answers telephone system for the purpose of screening calls, transferring calls, responding to inquiries and/or taking messages
Greets individuals entering the office (e.g. visitors, staff, vendors)
Receives item within the office (e.g. mail, messages, packages, and supplies, etc.) for the purpose of ensuring receipt and delivery to addressee
Ensure regularly checking the DMS (Document Managers systems) to be up to date with document requests and/or enquiries circulating between other Department Managers
3. Policies, Processes & Procedures
Follow all relevant departmental policies, processes, standard operating procedures and instructions so that work is carried out in a controlled and consistent manner
Comply with all relevant safety, quality and environmental management policies,
procedures and controls to ensure a healthy and safe work environment
4. Information Security
Comply with all relevant information Security practices and standards to ensure data integrity and confidentiality
KEY INTERACTIONS
Key Internal Interaction
Nature of Interaction
All Departments
Administrative enquiries and requests
Key External Interaction
Nature of Interaction
Candidates
Scheduling, greeting, coordinating, etc…
Suppliers/Vendors
Receiving and sending out documents and/or parcels
JOB SPECIFICATIONS
Academic and professional qualifications
Diploma degree in Secretarial Studies/Business Administration
Years and Nature of Experience
2 – 4 years of relevant experience in a related industry
