صراحة – نواف العايد : أعلنت شركة علم عن توفر وظيفة شاغرة -للرجال- بمسمى (سكرتير أول – Senior Secretary)، بالشروط التالية :
| Key Accountabilities |
Key Activities |
| 1. Daily Operations |
- Follow the day-to-day operations related to own job to ensure continuity of work
- Contribute to the identification of opportunities for continuous improvement of processes and practices taking into account ‘international best practice’, improvement of business processes, cost reduction and productivity improvement
- Assist in the preparation of timely and accurate reports of Training Solutions department to meet company and department requirements, policies and standards
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| 2. Coordination & Communication |
- Answers telephone system for the purpose of screening calls, transferring calls, responding to inquiries and/or taking messages
- Greets individuals entering the office (e.g. visitors, staff, vendors)
- Receives item within the office (e.g. mail, messages, packages, and supplies, etc.) for the purpose of ensuring receipt and delivery to addressee
- Ensure regularly checking the DMS (Document Managers systems) to be up to date with document requests and/or enquiries circulating between other Department Managers
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| 3. Policies, Processes & Procedures |
- Follow all relevant departmental policies, processes, standard operating procedures and instructions so that work is carried out in a controlled and consistent manner
- Comply with all relevant safety, quality and environmental management policies,
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procedures and controls to ensure a healthy and safe work environment |
| 4. Information Security |
- Comply with all relevant information Security practices and standards to ensure data integrity and confidentiality
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| KEY INTERACTIONS |
| Key Internal Interaction |
Nature of Interaction
|
| All Departments |
- Administrative enquiries and requests
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| Key External Interaction |
Nature of Interaction
|
| Candidates |
- Scheduling, greeting, coordinating, etc…
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| Suppliers/Vendors |
- Receiving and sending out documents and/or parcels
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| JOB SPECIFICATIONS |
| Academic and professional qualifications |
- Diploma degree in Secretarial Studies/Business Administration
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| Years and Nature of Experience |
- 2 – 4 years of relevant experience in a related industry
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